This makes the task of categorizing and sorting messages take even less time, and it ensures that your emails get sorted so you can quickly work through them. Set Up Mailbox Rulesīelieve it or not, some mail providers now give you the option to automate tasks like sorting messages into folders or assigning labels. Most email providers make it easy to block senders, and this helps minimize the number of emails you receive per day. If you really want to cut down on the junk mail you receive, you should block senders you don’t wish to receive messages from. You may just ignore these messages or delete them as you find them, but that doesn’t stop the sender from filling your inbox with more clutter the next day. This is another place where email organization tools like Clean Email come in handy, because they can label messages for you.Ĭhances are there are many messages you receive in your inbox each day that are not only unnecessary, but unwanted. However, taking the time to do this will dramatically change how you approach electronic messages and save you tons of time. Some email clients even allow you to color-code messages, making categorizing them easier.įailing to categorize messages as they show up in your inbox is one of many email organization mistakes people make. This lets you quickly sort messages, respond to urgent ones, then deal with non-urgent messages in groups when you have time. You can do this by categorizing each message as it enters your mailbox. Once you create folders and labels, you need to use them. This is a way to see which messages require a response, include tasks for you to complete, or involve something else. For example, you may want to place a message in a folder based on its contents, but you may also want to label it based on other criteria. Similarly, labels can help you sort messages in a second way. Regardless, subfolders make it even easier to sort and later find messages. This can be helpful for those who may need to sort work messages based on clients and projects, or it can be a way to sort financial messages based on the sender. In this case, you can create subfolders within the main folder to micro-file your emails. Sometimes folders aren’t enough - you may need to sort messages even further. You can categorize them based on the contents, the sender, or anything else that helps you separate messages and easily find them. Most email providers let you create folders and name them anything you’d like, so you can create a folder system that makes sense to your brain. Sorting messages into folders lets you keep your primary inbox clean, so you only deal with brand-new messages each time you open your mailbox. Create Folders to Organize Messagesįolders are a great way to sort emails quickly into smaller buckets so you can quickly locate them. If someone else replies to the message, it will reappear in your inbox instead of your archive folder. You can still download any attachments or even reply to the message if needed. When you archive a message, you can still find it with the search function or by going to the dedicated archive folder. When you archive an email, it will move from your inbox to the archive folder. If that’s the case, you can archive the message instead. Sometimes you do not need an email to sit in your inbox, but you may not be ready to delete it just yet.
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